Special Events are a wonderful way to raise funds for SickKids Foundation. However, they can be very time-consuming and have relatively high costs as well. We want to make sure you and your committee have fun organizing your event! Here are some tips to ensure that your fundraising event is a success:

1. Register your event
Once you know what type of event you would like to organize, it is important to contact Soroka. Please be aware you must receive permission from the Foundation to organize an event.

2. Form a planning committee
The probability of success of any special event is increased by the enthusiasm and dedication of the people who plan and organize it. Your planning committee should have enough members to share the work, and represents a variety of skills. When selling tickets for a fundraiser, there should be at least one volunteer for every ten tickets you have to sell!

3. Establish goals
Have a realistic and measurable financial goal. The budget section of the event proposal form is a necessary part of the approval process and will enable you to accurately gauge the scale of your event.

4. Brainstorm ideas
Give free reign to your imagination. Several heads are better than one! The wackiest idea may be the best fundraiser. Then again, it may not. But it’s worth thinking about.

5. Be sure you’ve chosen the ‘right’ event
The type of event you choose should fit the size, interest, talents, goals, and time availability of your group. You want this event to be fun to plan and organize, as well as to attend.

6. Schedule the event
Schedule your event for a time that is appropriate and convenient for those who will be attending. Remember that two fundraising events that cater to the same audience, on the same day, will divide the support for each event.

7. Budget
Identify possible sources of income and all expenses. If you keep costs down, you’ll generate a bigger donation – something everyone will feel good about. The budget section of the event proposal is a useful tool to clearly outline your business plan. Larger events with many attendees and/or sponsors should consider opening a bank account in the name of the event.

8. Promotion and publicity
Publicity and promotion are key to a successful event, so get out there and promote, promote, promote, just remember to have all your materials approved before they are printed.

9. Collect the funds
We ask that all funds be forwarded to Soroka within 90 days after your event. Please allow four weeks from that date for tax receipts to be issued.

10. Thank you, thank you, thank you
Here’s the most important part: please acknowledge everyone who participated in or supported your activity and let them know how much you appreciate their help. They would also be proud to hear how much money was raised!

Here is an outline for the main things to think about when planning and organizing an event. (They may not all apply to your event.):

* Form a planning committee
* Determine a coordinator
* Choose an event
* Set goals: e.g., raise X$, awareness, # of participants
* Decide on roles/tasks for committee members.
* Positions for committee members/ sub-committees
* Choose a venue
* Choose a date, time of day, and length of time for the event
* Determine legal, insurance, liability, permit and safety issues you may need to address
* Work with your development coordinator to determine a plan for tax receipts
* Recruit volunteers
* Develop a publicity/promotion plan
* Solicit sponsors
* Invite participants
* Decide how money will be collected and handled
* Create supply checklists for the event
* Create a “Day of the Event” agenda
* Lay out how venue will be set up
* Set up / clean up details and timing
* Thank yous and recognition
* Wrap up and evaluate event

Positions for committee members/ sub-committees
* Chair/Vice-Chair
* Finance/Budget
* Volunteer Coordinator
* Promotions/Publicity
* Auction/Prizes
* Sponsorship/Donations
* Venue Coordinator
* Decorations
* Entertainment
* Food/Beverages
* Registration
* Ticket sales

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In the United States:
American Friends of
Soroka Medical Center
Rachel Heisler Sheinfeld
PO Box 184-H
Scarsdale, NY 10583
Telephone: 914725-9070
Fax– 914725-9073
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